Why Fixed-Fee Accountancy Makes Sense for Growing Businesses

The hidden cost of hourly billing

Hourly billing is still the norm across many accountancy practices - and it creates a problem that rarely gets talked about. When you know that picking up the phone costs money, you stop picking up the phone. You make decisions without checking first. You store up questions until the annual meeting rather than asking them as they arise. That hesitation has a real cost to your business, even if it never appears on an invoice.

What fixed-fee accountancy actually means

Fixed-fee accountancy means your services are priced and agreed upfront, before any work begins. You receive a clear proposal setting out exactly what is included - accounts preparation, tax returns, payroll, VAT, ad hoc queries - and a fixed monthly or annual fee that covers it. There are no time-based charges, no hourly rates, and no surprises when the bill arrives.

The relationship changes

When the meter is not running, the relationship between client and accountant changes fundamentally. You call when you have a question rather than when you have reached a crisis. You involve your accountant earlier in decisions - before a contract is signed, before a new hire is made, before a significant purchase is committed to. That earlier involvement almost always leads to better outcomes, and it is only possible when you are not watching the clock.

What's included at Facts & Figures

At Facts & Figures, all our services are priced transparently and agreed in advance. Whether you need annual accounts, corporation tax returns, self-assessment, payroll, VAT, or business advisory support, the cost is confirmed before we start. Our fixed fee also includes the ongoing support of our team - so routine questions, quick calls, and short email exchanges are covered as part of the service rather than billed separately. Whilst those fees may be reviewed from time to time we are always happy to discuss how your needs change over time too.

How to find out more

If you are currently with an accountant who bills by the hour and you would like to understand what a fixed-fee arrangement would look like for your business, we are happy to have that conversation. There is no obligation, and we will always give you a clear picture of costs before asking you to commit to anything. Get in touch with our Edinburgh or Glasgow team to arrange a call.